About the position
We are seeking a candidate for the position as research coordinator at NORA.ai. NORA is a national network hosted at the University of Oslo (UiO).
We are looking for a research coordinator with responsibilities related to organizing NORA´s main conferences and managing the scientific journal Nordic Machine Intelligence. Task related to national and international research coordination activities and administrative tasks may be assigned to the position. You will be given the opportunity to build and strengthen Norwegian research and innovation within artificial intelligence - one of the most exciting and important research fields, mentioned as a priority area within Emergent and industrial technologies in Norway’s Long-Term Plan for Research and Higher Education.
About NORA
NORA – the Norwegian Artificial Intelligence Research Consortium – is a national collaboration between 8 universities, 5 university colleges, and 4 research institutes within artificial intelligence, machine learning, and robotics. Our goal is to strengthen Norwegian research, education, and innovation in AI, machine learning, and robotics, as well as other relevant fields within artificial intelligence. Learn more about NORA.
The NORA Secretariat consists of eight dedicated staff members with diverse cultural and academic backgrounds. The University of Oslo, through the Faculty of Mathematics and Natural Sciences and dScience – Centre for Computational and Data Science – hosts NORA. We are located at Blindern and share offices with dScience.
Your main tasks will be
You will contribute to the organization of NORA’s two main conferences, the annual NORA Conference and The Nordic AI Meet. Your responsibilities will include:
- Assisting in the planning of conference programmes
- Leading programme committees
- Inviting speakers and providing guidance on presentation formats
- Evaluating abstracts submitted for conference presentations
- Chairing oral sessions, as needed
- Updating and maintaining conference websites
You will also be responsible for managing the scientific journal Nordic Machine Intelligence, including:
- Maintaining the journal webpage
- Leading the editorial process, either by acting as editor for incoming submissions or assigning submissions to other editors
- Overseeing the peer review process
- Preparing and publishing accepted papers
In addition, you will contribute to the organization of NORA’s two research schools through coorganizing and planning programmes for research school events.
You will also contribute to maintaining and developing NORA’s international relations, in particular those formalized through the Nordic AI Partnership. You will also assist in the preparation of grant proposals and support the NORA Secretariat with other tasks as required.
The tasks will be varied, and good collaboration skills are required. The person appointed will work closely with the CEO and the rest of the secretariat. The position can be assigned other tasks. Some travelling must be expected.
What skills are important in this role?
Qualification requirements:
In this role you must have:
- A master’s degree or equivalent in a field relevant to AI, digitalisation, or data-driven research. Practical competence may replace the educational requirement.
- Experience with research administration and coordination, or research school administration and coordination
- Experience with managing a scientific journal, with insight into all stages of the academic publishing process
- Experience with international research collaboration
- Very good oral and written presentation in English
- Good oral and written presentation in Norwegian
Desired qualifications:
- A PhD and research experience are an advantage
- Proficiency in LaTeX
- Experience within the field of AI
- Knowledge of research funding from NFR and/or the EU's research programs
- Familiarity with NORA and its activities
All candidates and projects will have to undergo a check versus national export, sanctions and security regulations. Candidates may be excluded based on these checks. Primary checkpoints are the Export Control regulation, the Sanctions regulation, and the national security regulation.
What are we looking for in you?
Personal skills:
We will focus on the following personal skills:
- Independent, proactive, and solution-oriented
- Good collaboration and communication skills
- Positive and flexible attitude
- Thrives in a fast-paced environment and can handle various tasks
- Ability to work in an interdisciplinary environment
- Service-minded
- Analytical and systematic
Employment in the position is based on a comprehensive assessment of all qualification requirements applicable to the position, including personal skills.
We can offer you
- A pleasant and stimulating work environment
- Good welfare schemes.
- Opportunity of up to 1.5 hours a week of exercise during working hours. A workplace with good development and career opportunities.
- Membership in the Statens Pensjonskasse, which is one of Norway's best pension schemes with beneficial mortgages and good insurance schemes.
- Oslo’s family-friendly surroundings with their rich opportunities for culture and outdoor activities
- Salary in position as Senior Adviser, position code 1364 in salary range NOK 730 000 – 790 000, depending on competence and experience. From the salary, 2% is deducted in statutory contributions to the State Pension Fund
Inclusive work life and diversity at UiO
Inclusion and diversity are a strength. The University of Oslo has a personnel policy objective of achieving a balanced gender composition. Furthermore, we want employees with diverse professional expertise, life experience and perspectives.
If there are qualified applicants with disabilities, employment gaps or immigrant background, we will invite at least one applicant from each of these categories to an interview.
We hope that you will apply for the position.
More information about gender equality initiatives at UiO can be found here.
How to apply
The application must include:
- Application letter
- CV (complete overview of education and work experience)
- Copies of the original bachelor’s and master’s degree diploma, transcripts of records
- Copies of certificates
- Names and contact details of 2 references (names, relation to candidate and telephone number)
Application with attachments must be submitted via our recruitment system Jobbnorge, click "Apply for this job".
When applying for the position, we ask you to retrieve your education results from Vitnemålsportalen.no. If your education results are not available through Vitnemålsportalen, we ask you to upload copies of your transcripts or grades. Please note that all documentation must be in English or a Scandinavian language.
General information
Applicants may be called in for an interview.
Applicant lists can be published in accordance with Norwegian Freedom of Information Act § 25. When you apply for a position with us, your name will appear on the public applicant list. It is possible to request to be excluded from this list. You must justify why you want an exemption from publication and we will then decide whether we can grant your request. If we can't, you will hear from us.