Temporary job opportunity (vikariat) at the Embassy of Belgium in Oslo

The Embassy of Belgium in Oslo is seeking to recruit an Executive Assistant for a fixed-term maternity cover (temporary position/vikariat). The Embassy is Belgium’s diplomatic representation to Norway and Iceland.

Hva vi ser etter

Technical skills and knowledge:

· Advanced knowledge of Dutch and/or French with at least passive knowledge of the other language. Proficient in English. Knowledge of Norwegian is a distinct plus.

· Proficient knowledge of MS Office.

· Ability to express yourself well, both orally and in writing.

Education and experience:

· You have a bachelor's degree or relevant experience.

· At least two years of working experience.

· Background in a similar position providing support to senior management is a plus.

Behavioural skills:

· You are a team player, service-oriented, and show respect to others.

· You have discretion and are trustworthy[1].

· You are flexible[2] and are able to manage multiple priorities.

· You are goal-oriented and able to plan ahead and act on your own initiative.

· You are accurate and take responsibility for the quality of your work.

You must hold a valid residence permit at the time of application.

[1] Considering the sensitive nature of some tasks, this is an essential skill and will carry more weight in the assessment process.

[2] Considering the Embassy consists of a small team, this is an essential skill and will carry more weight in the assessment process.

Arbeidsoppgaver

· Your main role will be to support the Ambassador and diplomatic staff with general as well as specific administrative tasks. This includes managing the Ambassador's diary, setting up meetings (including at senior and ministerial level), and organising travel in Norway and Iceland.

. You will be expected to take the lead on preparing and drafting a range of official correspondence to various stakeholders. You will also manage and follow up on communications addressed to the Embassy via phone, email or mail. You will maintain a strong network with various interlocutors to support your work.

You will be responsible for coordinating and organising all aspects of incoming visits (including high-level). This encompasses developing programmes, managing matters

· such as protocol, and handling logistics. You will also contribute to event planning, from dinners to large receptions, and liaise closely with staff at the Ambassador's residence.

· In addition, the successful candidate may be asked to participate together with other colleagues in manning the Embassy's duty phone service in order to guarantee emergency support and contact outside regular opening hours for Belgians in distress (compensated by additional leave).

Vi tilbyr

We offer a multi-faceted job in a small and motivated team, as well as the following benefits:

· A full-time contract (37,5 hours per week) will be offered at a salary of NOK 46.798,71 (gross monthly remuneration). Relevant experience can be taken into account in determining pay scale.

· The successful candidate will be offered a fixed-term contract until 30/06/2027.

· A holiday entitlement of 23 days (already adjusted pro rota to the duration of the contract). In addition, the Embassy offers 14 public holidays throughout the calendar year including the period between Christmas and New Year.

The Embassy is housed in a centrally-located building near Aker Brygge in Oslo and is easily accessible by public transport.